THE ARTICLES OF ASSOCIATION OF THE SMOKY MOUNTAIN PARROT HEADS OF
KNOXVILLE, TENNESSEE AS ADOPTED February 4, 1998
ARTICLE I
Name
The club will be called Smoky Mountain Parrot Heads (SMPH).
ARTICLE II
Purpose
Smoky Mountain Parrot Heads is a non-profit organization
whose purposes are to assist in community and environmental concerns and
provide social
activities for people who are interested in the music of
Jimmy Buffett and the tropical lifestyle he personifies.
ARTICLE III
Membership
1. Procedure for the Admission of New Members:
a. Membership dues are paid in full
b. Membership Data Sheet is completed and turned in to an
officer.
2. Expulsion: Upon vote of a majority present at any regular
meeting, a member may be dropped or expelled from membership for but not limited
to non-
payment of dues, conduct unbecoming a club member, or for any
other reason the Board feels is in conflict with the clubs’ aims and purposes
and shall
be designated “not in good standing”.
3. Whenever used within these Articles of Association, the
phrase “in good standing” is defined to mean that the particular member or
former member
involved has paid the dues most recently assessed and billed
to him and has not otherwise been designated “not in good standing”.
ARTICLE IV
Organization
1. SMPH shall be governed by a Board of Directors to include
four officers and three (3) Board Members. The duties of these various officials
are as
follows:
a. President: The President shall be Chairmen of the Board of
Directors and shall generally supervise the various activities of SMPH to
include presiding
at all Board meetings. The President shall not vote at Board
meetings except in case of a ties or on the admission of a new member.
b. Vice President: The vice President shall assist the
President and preside and supervise all functions in the President’s absence.
c. Secretary: The Secretary shall be responsible for
maintaining a current list of members, receive membership applications and
submit all applications
to the Board at the Board meeting, maintaining accurate
minutes of the Board meetings, and generally prepare and handle all required
correspondence of SMPH unless otherwise instructed by the
Board of Directors.
d. Treasurer: The Treasurer shall maintain a complete and
accurate accounting of the financial status of SMPH at all times to include each
and every
receipt and disbursement. He shall collect and deposit all
monies due the club, issue statements, pay all bills subject to other provisions
of this section
and give such financial reports as may be requested by the
Board of Directors to include a regular report at each Board meeting. The
treasurer shall
prepare and submit an annual written audit to both the board
meeting immediately preceding the end of his term of office and to the yearly
general
membership meeting at which the board members are elected.
The audit shall show detailed information as to the net receipts and
disbursements
during said Treasurers term of office.
The Treasurer shall be prohibited from reimbursing any club
member for expenses incurred on behalf of the club unless such member submits
written
receipt for such expenses showing date and amount incurred
provided however, this provision may be waived by the board of directors as to
any
particular expense.
e. Board Members: The Board Member’s primary function is to
act as an advisor in the general supervision of SMPH and assist the officers in
planning,
organizing and carrying out various activities of the club.
Each and every Board members is expected to and has a duty to attend all
regularly
scheduled Board meetings and to assist in the governing and
supervision of the club. If, in the unanimous opinion of the remaining members
of the
Board, a Board member is not maintaining hes responsibility
with respect to attendance at Board meeting and club activities, one or more of
the Board
members may move that such Board member be removed from the
Board of Directors. Upon such motion and after it is duly seconded, a secret
ballot
shall be taken on the issue and only by unanimous vote of the
remaining Board members shall such a Board member be removed. If a Board member
is
removed by such a procedure, this person is to be promptly be
notified in writing of his/her removal by the Secretary. Any Board members so
removed
shall be replaced by nomination and election at the next
regularly scheduled Board meeting.
2. Election of Board of Directors:
a. Every member of SMPH in good standing shall be eligible
for election to any office on the Board of Directors.
b. Election of all members of the Board of Directors shall be
by majority vote of all members in good standing present at a general membership
meeting
to be held in September of each year. At the regularly
scheduled Board meeting immediately prior to said general meeting, the president
shall appoint
one Board member to receive nominations for all offices to be
filled; which Board member shall present the nominations at the general
membership
meeting to be voted on. Written notice of the general
membership meeting shall be mailed to all members in good standing not less than
ten (10) days
in advance of such meeting.
c. In the event of any officers or board members position is
vacated between the yearly elections, the Board of Directors shall nominate and
elect his
replacement at the next regularly scheduled Board meeting.
ARTICLE V
Dues
The dues of SMPH shall be set by a quorum of the Board of
Directors at any regularly scheduled business meeting and are payable in advance
on a
yearly basis.
When any club member shall be in default of dues for a period
of one (1) month, membership will be terminated.
Terminated members shall be eligible to rejoin SMPH by
payment of current dues.
ARTICLE VII
Disbandment
If at any future date, SMPH members should vote to disband,
any an all assets shall be turned over to a non-profit organization.
ARTICLE VIII
Amendments
These Article of Association may be amended by a majority of
members of the Board of Directors voting in favor of such amendment at either a
regularly or special called meeting with required notice.
AMMENDMENTS TO THE ARTICLES OF ASSOCIATION OF
THE SMOKY MOUNTAIN PARROT HEAD CLUB
OF KNOXVILLE TENNESSEE
AS ADOPTED DECEMBER 8, 1998
AMENDMENT I
Club members can accept only one nomination for a club
office.
AMENDMENT II
Nominations for club office must be submitted one week prior
to the election. Nominations will be taken beginning in August.
AMENDMENT III
Appointed positions to SMPH:
1. Communications coordinator - responsible for telephone and
e-mail communications with club members;
2. Sales Coordinator - responsible for sales of advertising
for the club;
3. Charity Coordinator - responsible for all charity events
relating to the club.
AMENDMENTS TO THE ARTICLES OF ASSOCIATION OF
THE SMOKY MOUNTAIN PARROT HEAD CLUB
OF KNOXVILLE TENNESSEE
AS ADOPTED
AMENDMENT IV
Community Service
1. Community service is defined as participating in Club
community service projects such as, the Children's Hospital Annual Telethon,
Highway Clean-
Up and the Alzheimer's Memory Walk.
2. The Board of Directors may add or eliminate projects
defined as “Community Service Projects” at its discretion.
3. The Board of Directors shall assign the number of
Community Services Hours available for a specific project at the time the
project is announced in
the Club Newsletter.
4. A Club Member must participate in at least 75% of a
project to receive Community Service Hours credit for that project.
5. Community service hours will run from Jan. 1 through Dec.
31 of each year.
6. Current Community Services Hours for each member will be
published in The Volcano at the time an event requiring Community Service Hours
is
announced.
6. All disputes as to what are “Community Service Hours” and
the number of “Community Service Hours” a club member has will be resolved by
the
Board of Directors.
AMENDMENT V
Concert Ticket Distribution:
1. Each member of the Smoky Mountain Parrot Head Club deemed
to be “in good standing” may request one (1) ticket.
2. Tickets will be distributed by “Community Service Hours.”
Each person with hours being offered one ticket. After these are distributed,
members with
no community service hours will be offered one ticket. If
there are additional tickets, those with community service hours will be
contacted again and
offered the opportunity to get an additional ticket.
Following this, any remaining tickets will be put into a lottery for those
members with no hours who
wish extra tickets.
3. In the event the number of tickets allocated to the Club
is less than the number of requests, Community Service hours as defined in
AMENDMENT IV,
will determine the allocation of tickets among club members.
4. One person to be determined will be in charge of calling
club members, recording their ticket requests and collecting monies for the
tickets.
AMENDMENT VI
Elections:
1. In any Club election, if two or more persons receive and
equal number of votes, i.e. a tie for the office, the names of the individuals
tied will be
“placed in a hat” and a blind drawing will determine the
winner. The winner being the name drawn from the “hat.”
AMENDMENTS TO THE ARTICLES OF ASSOCIATION OF
THE SMOKY MOUNTAIN PARROT HEAD CLUB
OF KNOXVILLE TENNESSEE
AS ADOPTED August 9, 2000
AMENDMENT VII
SMPH shall be governed by a Board of Directors to include
four officers and five (5) Board Members.
AMENDMENT VIII is amended as follows:
4. The positions of Newsletter Editor (responsible for publishing and distributing The Volcano to the Club membership on at least a quarterly basis) and Webmaster (responsible for compiling and posting information relevant to SMPH on Club website) shall be recommended by the President and approved by a majority vote of the Board of Directors. These two positions will have full voting rights on all matters brought before the SMPH Board of Directors.
AMENDMENTS TO THE ARTICLES OF
ASSOCIATION OF
THE SMOKY MOUNTAIN PARROT HEAD CLUB
OF KNOXVILLE TENNESSEE
AS ADOPTED October 16,2006
AMENDMENT IX
Beginning with the September 2008 election, the officer positions of President and Treasurer shall be elected for a term of two (2) years. Beginning with the September 2009
election, the officer positions of Vice President and Secretary shall be elected for a term of two (2) years. All Board Members shall continue to be elected for a term of one (1)
year
AMENDMENTS TO THE ARTICLES OF
ASSOCIATION OF
THE SMOKY MOUNTAIN PARROT HEAD CLUB
OF KNOXVILLE TENNESSEE
AS ADOPTED August 11,2008