THE
ARTICLES OF ASSOCIATION OF THE SMOKY MOUNTAIN PARROT HEADS OF KNOXVILLE,
TENNESSEE AS ADOPTED February 4, 1998
ARTICLE I
Name
The club will be called Smoky Mountain Parrot Heads (SMPH).
ARTICLE II
Purpose
Smoky Mountain Parrot Heads is a non-profit organization whose purposes are to
assist in community and environmental concerns and provide social
activities for people who are interested in the music of Jimmy Buffett and the
tropical lifestyle he personifies.
ARTICLE III
Membership
1. Procedure for the Admission of New Members:
a. Membership dues are paid in full
b. Membership Data Sheet is completed and turned in to an officer.
2. Expulsion: Upon vote of a majority present at any regular meeting, a member
may be dropped or expelled from membership for but not limited to non-
payment of dues, conduct unbecoming a club member, or for any other reason the
Board feels is in conflict with the clubs’ aims and purposes and shall
be designated “not in good standing”.
3. Whenever used within these Articles of Association, the phrase “in good
standing” is defined to mean that the particular member or former member
involved has paid the dues most recently assessed and billed to him and has not
otherwise been designated “not in good standing”.
ARTICLE IV
Organization
1. SMPH shall be governed by a Board of Directors to include four officers and
three (3) Board Members. The duties of these various officials are as
follows:
a. President: The President shall be Chairmen of the Board of Directors and
shall generally supervise the various activities of SMPH to include presiding
at all Board meetings. The President shall not vote at Board meetings except in
case of a ties or on the admission of a new member.
b. Vice President: The vice President shall assist the President and preside and
supervise all functions in the President’s absence.
c. Secretary: The Secretary shall be responsible for maintaining a current list
of members, receive membership applications and submit all applications
to the Board at the Board meeting, maintaining accurate minutes of the Board
meetings, and generally prepare and handle all required
correspondence of SMPH unless otherwise instructed by the Board of Directors.
d. Treasurer: The Treasurer shall maintain a complete and accurate accounting of
the financial status of SMPH at all times to include each and every
receipt and disbursement. He shall collect and deposit all monies due the club,
issue statements, pay all bills subject to other provisions of this section
and give such financial reports as may be requested by the Board of Directors to
include a regular report at each Board meeting. The treasurer shall
prepare and submit an annual written audit to both the board meeting immediately
preceding the end of his term of office and to the yearly general
membership meeting at which the board members are elected. The audit shall show
detailed information as to the net receipts and disbursements
during said Treasurers term of office.
The Treasurer shall be prohibited from reimbursing any club member for expenses
incurred on behalf of the club unless such member submits written
receipt for such expenses showing date and amount incurred provided however,
this provision may be waived by the board of directors as to any
particular expense.
e. Board Members: The Board Member’s primary function is to act as an advisor in
the general supervision of SMPH and assist the officers in planning,
organizing and carrying out various activities of the club. Each and every Board
members is expected to and has a duty to attend all regularly
scheduled Board meetings and to assist in the governing and supervision of the
club. If, in the unanimous opinion of the remaining members of the
Board, a Board member is not maintaining hes responsibility with respect to
attendance at Board meeting and club activities, one or more of the Board
members may move that such Board member be removed from the Board of Directors.
Upon such motion and after it is duly seconded, a secret ballot
shall be taken on the issue and only by unanimous vote of the remaining Board
members shall such a Board member be removed. If a Board member is
removed by such a procedure, this person is to be promptly be notified in
writing of his/her removal by the Secretary. Any Board members so removed
shall be replaced by nomination and election at the next regularly scheduled
Board meeting.
2. Election of Board of Directors:
a. Every member of SMPH in good standing shall be eligible for election to any
office on the Board of Directors.
b. Election of all members of the Board of Directors shall be by majority vote
of all members in good standing present at a general membership meeting
to be held in September of each year. At the regularly scheduled Board meeting
immediately prior to said general meeting, the president shall appoint
one Board member to receive nominations for all offices to be filled; which
Board member shall present the nominations at the general membership
meeting to be voted on. Written notice of the general membership meeting shall
be mailed to all members in good standing not less than ten (10) days
in advance of such meeting.
c. In the event of any officers or board members position is vacated between the
yearly elections, the Board of Directors shall nominate and elect his
replacement at the next regularly scheduled Board meeting.
ARTICLE V
Dues
The dues of SMPH shall be set by a quorum of the Board of Directors at any
regularly scheduled business meeting and are payable in advance on a
yearly basis.
When any club member shall be in default of dues for a period of one (1) month,
membership will be terminated.
Terminated members shall be eligible to rejoin SMPH by payment of current dues.
ARTICLE VII
Disbandment
If at any future date, SMPH members should vote to disband, any an all assets
shall be turned over to a non-profit organization.
ARTICLE VIII
Amendments
These Article of Association may be amended by a majority of members of the
Board of Directors voting in favor of such amendment at either a
regularly or special called meeting with required notice.
AMMENDMENTS TO THE ARTICLES OF ASSOCIATION OF
THE SMOKY MOUNTAIN PARROT HEAD CLUB
OF KNOXVILLE TENNESSEE
AS ADOPTED DECEMBER 8, 1998
AMENDMENT I
Club members can accept only one nomination for a club office.
AMENDMENT II
Nominations for club office must be submitted one week prior to the election.
Nominations will be taken beginning in August.
AMENDMENT III
Appointed positions to SMPH:
1. Communications coordinator - responsible for telephone and e-mail
communications with club members;
2. Sales Coordinator - responsible for sales of advertising for the club;
3. Charity Coordinator - responsible for all charity events relating to the
club.
AMENDMENTS TO THE ARTICLES OF ASSOCIATION OF
THE SMOKY MOUNTAIN PARROT HEAD CLUB
OF KNOXVILLE TENNESSEE
AS ADOPTED
AMENDMENT IV
Community Service
1. Community service is defined as participating in Club community service
projects such as, the Children's Hospital Annual Telethon, Highway Clean-
Up and the Alzheimer's Memory Walk.
2. The Board of Directors may add or eliminate projects defined as “Community
Service Projects” at its discretion.
3. The Board of Directors shall assign the number of Community Services Hours
available for a specific project at the time the project is announced in
the Club Newsletter.
4. A Club Member must participate in at least 75% of a project to receive
Community Service Hours credit for that project.
5. Community service hours will run from Jan. 1 through Dec. 31 of each year.
6. Current Community Services Hours for each member will be published in The
Volcano at the time an event requiring Community Service Hours is
announced.
6. All disputes as to what are “Community Service Hours” and the number of
“Community Service Hours” a club member has will be resolved by the
Board of Directors.
AMENDMENT V
Concert Ticket Distribution:
1. Each member of the Smoky Mountain Parrot Head Club deemed to be “in good
standing” may request one (1) ticket.
2. Tickets will be distributed by “Community Service Hours.” Each person with
hours being offered one ticket. After these are distributed, members with
no community service hours will be offered one ticket. If there are additional
tickets, those with community service hours will be contacted again and
offered the opportunity to get an additional ticket. Following this, any
remaining tickets will be put into a lottery for those members with no hours who
wish extra tickets.
3. In the event the number of tickets allocated to the Club is less than the
number of requests, Community Service hours as defined in AMENDMENT IV,
will determine the allocation of tickets among club members.
4. One person to be determined will be in charge of calling club members,
recording their ticket requests and collecting monies for the tickets.
AMENDMENT VI
Elections:
1. In any Club election, if two or more persons receive and equal number of
votes, i.e. a tie for the office, the names of the individuals tied will be
“placed in a hat” and a blind drawing will determine the winner. The winner
being the name drawn from the “hat.”
AMENDMENTS TO THE ARTICLES OF ASSOCIATION OF
THE SMOKY MOUNTAIN PARROT HEAD CLUB
OF KNOXVILLE TENNESSEE
AS ADOPTED August 9, 2000
AMENDMENT VII
SMPH shall be governed by a Board of Directors to include four officers and
five (5) Board Members.